Travel meals: plan for a delayed team arrival
Put the kitchen, travel lead and receiving lead on the same meal brief. A delay should trigger a coordinated service decision before food is handed out.
Print and complete by hand, or use your browser’s print dialog to save a PDF. Keep named athlete medical information out of this worksheet.
01 Trip date, destination and meal window
02 Provider, kitchen contact and travel lead
03 Delivery entrance / access / receiving contact
04 Diners, replacement meals and labeling arrangement
05 Dispatch / expected arrival / latest arrival
06 Change-message recipients and acknowledgment
07 Approved fallback, trigger and authorization
08 Return-trip food access
Before you use the plan
- ☐ Delivery entrance and receiving contact are confirmed.
- ☐ The kitchen and travel lead share the current arrival time.
- ☐ Replacement meals remain identified through handoff.
- ☐ A foodservice lead owns handling and service changes.
- ☐ The fallback has an authorization and payment owner.
Prepared by / date
Unresolved decisions and responsible person
Original planning worksheet. Use with your program’s approved procedures and qualified support. Source context: feedingathletes.com/library/travel-meal-brief/