Team dinner planning: from headcount to service
Confirm the diners and replacement meals first. Then choose a menu the kitchen can execute, translate portions into purchases, and name the person responsible for service changes.
Print and complete by hand, or use your browser’s print dialog to save a PDF. Keep named athlete medical information out of this worksheet.
01 Date, venue and meal window
02 Final diners / standard meals / replacement meals
03 Count owner and deadline
04 Menu and production lead
05 Dispatch time, receiving contact and access instructions
06 Approved holding, transport and service arrangement
07 Delay decision owner and fallback
08 Actual diners, shortages and leftovers
Before you use the plan
- ☐ Final diner count includes staff and guests.
- ☐ Replacement meals reconcile with the total.
- ☐ Kitchen has approved the menu and production quantities.
- ☐ Receiving contact and service location are confirmed.
- ☐ A named person owns arrival changes.
Prepared by / date
Unresolved decisions and responsible person
Original planning worksheet. Use with your program’s approved procedures and qualified support. Source context: feedingathletes.com/library/team-dinner/